5 Non-Regulated Finance Functions You Should Outsource in Property
Many property businesses struggle with admin-heavy finance tasks. These jobs take time but are not regulated. You do not need an accountant or a finance officer to manage them. You just need a reliable team who understands property.
At Talent Sam, we build remote finance teams who support landlords, estate agents and letting managers. These teams handle day-to-day finance admin so you can focus on growth.
Here are five common property finance support functions you can safely outsource today.
1. Accounts Payable and Supplier Tracking
Landlords and agents deal with several monthly invoices. These include utilities, cleaning, maintenance and management fees. Tracking due dates, confirming payments and following up with suppliers takes time.
A remote assistant can:
- Log all supplier invoices
- Confirm payment approvals
- Record transactions
- Flag overdue bills
- Send payment reminders
This is one of the most popular tasks we manage. By outsourcing accounts payable for landlords, you ensure suppliers are paid on time and errors are reduced.
2. Invoicing and Rent Tracking
Many landlords still create invoices manually. Others rely on property software but need someone to manage the backend. A remote admin assistant can take care of:
- Creating and sending rent invoices
- Adding notes for late fees
- Tracking payments
- Flagging missed rent
This task often connects with tenant communication. We can link finance admin with your tenant support assistant so updates are passed on quickly. This keeps everyone informed and avoids missed payments.
3. Basic Cashflow Management
Cashflow is critical in property. But you do not need a CFO to track your monthly inflows and outflows. A trained remote assistant can help with:
- Weekly or monthly cashflow summaries
- Flagging risk areas
- Preparing reports for your accountan
- Helping you plan for large payments
We use your existing software or help you set up simple spreadsheets that give you visibility. Cashflow management support is especially useful for small teams or busy landlords juggling multiple units.
4. Payment Confirmation and Logging
Most property businesses now use bank feeds and payment tools. Still, someone needs to log what was paid, check amounts and store proof.
Our remote finance assistants:
- Confirm all outgoing and incoming payments
- Save receipts and statements
- Match payments to invoices
- Update ledgers
This reduces confusion and ensures your books are clean when it’s time to report to your accountant or tax adviser.
5. Finance Inbox Support
Your finance inbox can be a mess. Between tenants, suppliers and system alerts, it’s easy to miss important emails. We offer support teams who manage finance inboxes full-time or part-time.
This includes:
- Responding to invoice queries
- Sorting and filing finance emails
- Escalating urgent matters
- Maintaining inbox folders
This is a quick win. Most clients notice a huge drop in stress within days of handing over inbox support.
Is It Safe to Outsource Finance Tasks?
Yes, as long as you’re outsourcing non-regulated tasks. These include admin, document tracking and communication. We do not offer tax advice or act as accountants. Instead, we support your finance team with everyday admin.
You stay in control. We work with your systems, follow your approval processes and provide weekly reports. You can scale up or down depending on your needs.
Why Choose Talent Sam?
We only build support teams for the property industry. That means your finance assistant will already understand terms like deposits, arrears, service charges and lease renewals.
We also hire from countries like South Africa, where we find strong English-speaking talent with admin and finance experience. They’re trained to work remotely and adapt to your systems fast.
You’ll save time, reduce stress and keep costs low. It’s a simple, low-risk way to outsource property admin.
Want to build a remote finance team you can trust?
Contact us today at www.talentsam.com/contact. Let’s take admin off your plate.